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How to set App Permissions in the Teams Admin Center (IT)

Before your organization can use CoffeePals, the app must be accessible by users. This is now managed by configuring app availability in the Teams Admin Center, not by using permission policies as was previously required.


In this article we will discuss:

  • Making the CoffeePals app available to the entire organization
  • Making the CoffeePals app available to specific user groups
  • Creating a setup Policy for the CoffeePals team (so users do not need to install the app individually)


This guide is for Teams administrators. You will need access to the Teams Admin Center to make these changes.



✅ How to Make CoffeePals Available to the Entire Organization (NEW METHOD)


  1. Open the Microsoft Teams Admin Center and sign in using your Office 365 admin credentials.


  1. In the left-hand navigation, go to Teams apps > Manage apps.


  1. Use the search bar to find CoffeePals.


  1. Click the checkbox left of CoffeePals in the results and click Edit availability.



  1. Select Available to Everyone


Once this is done, users in your organization will be able to install CoffeePals unless additional restrictions (like setup policies) are in place.



✅ How to Make CoffeePals Available to Specific Users or Groups (NEW METHOD)


  1. Open the Microsoft Teams Admin Center and sign in using your Office 365 admin credentials.


  1. Go to Teams apps > Manage apps.


  1. Search for and select CoffeePals.


  1. Click on the app name to open the settings.


  1. Click the tab Users and groups.


  1. Choose Specific users and groups, then select the users or Microsoft 365 groups you want to give access to.


  1. Save the configuration.


This allows only selected individuals or groups to see and use CoffeePals in Microsoft Teams.



🛑 Legacy: App Permission Policies (Deprecated Method)


This method is no longer required or recommended. Microsoft has updated how app availability is controlled.


However, if your tenant still uses legacy Permission Policies, you can view the previous instructions by expanding the section below.


<details>

<summary>Legacy Instructions: App Permission Policy for Entire Organization</summary>


  1. Open the Microsoft Teams admin center in your web browser here.
  2. Navigate to Teams apps > Permission policies.
  3. Create or edit a policy, selecting Allow specific apps and block all others.
  4. Add CoffeePals to the allowed apps.
  5. Assign the policy to your organization or specific users/groups.


</details>


<details>

<summary>Legacy Instructions: App Permission Policy for Select User Groups</summary>


Follow the same steps above, but in step 5, assign the policy only to specific users or groups.


</details>



📌 How to Create an App Setup Policy in Teams Admin Center


You may want to create an "app setup policy" so that users don't need to add the app manually. If you do not create an app setup policy, users may see this error when trying to click buttons in the app:



  1. Sign in to the Microsoft Teams Admin Center.


  1. Navigate to Teams apps > Setup policies.


  1. Click Add to create a new policy, or edit an existing one.


  1. Name the policy (e.g. “CoffeePals App Setup Policy”) and provide a description.


  1. Under Installed apps, click Add apps, search for CoffeePals, and click Add.




  1. Save the policy.


  1. Go to the Group Policy Assignment tab.


  1. Click + Add, then assign the policy to the Microsoft Team(s) where CoffeePals is installed.



Note that it can take up to 24 hours for the policy to take effect in Teams.

Updated on: 07/07/2025

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