How to set App Permissions in the Teams Admin Center (IT)
Before your organization can use CoffeePals, the app must be accessible by users. You can achieve this by setting up permission policies in the Teams Admin Center. In this article we will discuss:
Giving permission to the whole organization
Giving permission to a select group of people
Creating a setup Policy for the CoffeePals team (so users do not need to install the app individually)
This guide is for Teams administrators. You will need access to the Teams Admin Center to make these changes.
To allow the entire organization access to an application in the Microsoft Teams admin center through the app permission policy, follow these steps:
Open the Microsoft Teams admin center in your web browser here.
Sign in to the admin center using your Office 365 admin credentials.
In the left-hand navigation menu, click on the "Teams apps" tab and then select "Permission policies" from the drop-down menu.
Click on the "Add" button to create a new app permission policy. Alternatively, click your "Global" policy to edit.
Give your app permission policy a name and description, then click "Next" to continue.
In the "Third-party Apps" section, select "Allow specific apps and block all others".
Click the "Allow apps" button and search for CoffeePals and click "Add". Then click "Allow".
In the "Permissions" section, select the permissions that you want to grant to the app and click "Next" to continue.
In the "Assignments" section, choose the "Entire organization" option and click "Save" to create the policy.
The app permission policy will now be in effect and all users in the organization will have access to the app in Microsoft Teams.
To allow access to an application in the Microsoft Teams admin center through the app permission policy, follow these steps:
Open the Microsoft Teams admin center in your web browser by navigating to https://admin.teams.microsoft.com.
Sign in to the admin center using your Office 365 admin credentials.
In the left-hand navigation menu, click on the "Teams Apps" tab and then select "Permission policies" from the drop-down menu.
Click on the "Add" button to create a new app permission policy.
Give your app permission policy a name and description, then click "Next" to continue.
In the "Third-party Apps" section, select "Allow specific apps and block all others".
Click the "Allow apps" button and search for CoffeePals and click "Add". Then click "Allow".
In the "Permissions" section, select the permissions that you want to grant to the app and click "Next" to continue.
In the "Assignments" section, choose the groups that you want to apply the app permission policy to and click "Save" to create the policy.
The app permission policy will now be in effect and users in the selected groups will have access to the app in Microsoft Teams.
For more information on app permission policies, please see the Microsoft Teams documentation.
You may want to create an "app setup policy" so that users don't need to add the app manually. If you do not create an app setup policy, users may see this error when trying to click buttons in the app:
Sign in to the Microsoft Teams Admin Center
Access the Microsoft Teams Admin Center. Sign in using your administrator credentials.
Navigate to the App setup policies section.
In the left navigation pane, click on "Teams apps" and then select "Setup policies". This will take you to the App setup policies section.
Create a new policy
To create a new policy, click on the "Add" button under the Manage Policies Section.
Choose a name and description for the policy
At the top of the page, provide a name and description for the new policy. For example, you could name the policy "CoffeePals App Setup Policy" and provide a brief description of its purpose.
Choose the CoffeePals app
In the "Installed Apps" section, click on "Add apps" and then search for the CoffeePals app. Once you find it, select it and click on "Add".
Save the policy
Once you have configured the policy, click on "Save" to create the new setup policy.
Select the teams to which the policy applies
Click the "Group Policy Assignment" tab, then click "+ Add" button. In the right hand pane, select the Team that CoffeePals is installed on. This will ensure that those users will have the app installed automatically for them. The policy will now be applied to the selected teams, including the team in which the CoffeePals app is installed.
Note that it can take up to 24 hours for the policy to take effect in Teams.
Giving permission to the whole organization
Giving permission to a select group of people
Creating a setup Policy for the CoffeePals team (so users do not need to install the app individually)
This guide is for Teams administrators. You will need access to the Teams Admin Center to make these changes.
How to create an App Permission Policy for the Entire Organization
To allow the entire organization access to an application in the Microsoft Teams admin center through the app permission policy, follow these steps:
Open the Microsoft Teams admin center in your web browser here.
Sign in to the admin center using your Office 365 admin credentials.
In the left-hand navigation menu, click on the "Teams apps" tab and then select "Permission policies" from the drop-down menu.
Click on the "Add" button to create a new app permission policy. Alternatively, click your "Global" policy to edit.
Give your app permission policy a name and description, then click "Next" to continue.
In the "Third-party Apps" section, select "Allow specific apps and block all others".
Click the "Allow apps" button and search for CoffeePals and click "Add". Then click "Allow".
In the "Permissions" section, select the permissions that you want to grant to the app and click "Next" to continue.
In the "Assignments" section, choose the "Entire organization" option and click "Save" to create the policy.
The app permission policy will now be in effect and all users in the organization will have access to the app in Microsoft Teams.
How to create an App Permission Policy for select User Groups
To allow access to an application in the Microsoft Teams admin center through the app permission policy, follow these steps:
Open the Microsoft Teams admin center in your web browser by navigating to https://admin.teams.microsoft.com.
Sign in to the admin center using your Office 365 admin credentials.
In the left-hand navigation menu, click on the "Teams Apps" tab and then select "Permission policies" from the drop-down menu.
Click on the "Add" button to create a new app permission policy.
Give your app permission policy a name and description, then click "Next" to continue.
In the "Third-party Apps" section, select "Allow specific apps and block all others".
Click the "Allow apps" button and search for CoffeePals and click "Add". Then click "Allow".
In the "Permissions" section, select the permissions that you want to grant to the app and click "Next" to continue.
In the "Assignments" section, choose the groups that you want to apply the app permission policy to and click "Save" to create the policy.
The app permission policy will now be in effect and users in the selected groups will have access to the app in Microsoft Teams.
For more information on app permission policies, please see the Microsoft Teams documentation.
How to create an app setup Policy in Teams Admin Center
You may want to create an "app setup policy" so that users don't need to add the app manually. If you do not create an app setup policy, users may see this error when trying to click buttons in the app:
Sign in to the Microsoft Teams Admin Center
Access the Microsoft Teams Admin Center. Sign in using your administrator credentials.
Navigate to the App setup policies section.
In the left navigation pane, click on "Teams apps" and then select "Setup policies". This will take you to the App setup policies section.
Create a new policy
To create a new policy, click on the "Add" button under the Manage Policies Section.
Choose a name and description for the policy
At the top of the page, provide a name and description for the new policy. For example, you could name the policy "CoffeePals App Setup Policy" and provide a brief description of its purpose.
Choose the CoffeePals app
In the "Installed Apps" section, click on "Add apps" and then search for the CoffeePals app. Once you find it, select it and click on "Add".
Save the policy
Once you have configured the policy, click on "Save" to create the new setup policy.
Select the teams to which the policy applies
Click the "Group Policy Assignment" tab, then click "+ Add" button. In the right hand pane, select the Team that CoffeePals is installed on. This will ensure that those users will have the app installed automatically for them. The policy will now be applied to the selected teams, including the team in which the CoffeePals app is installed.
Note that it can take up to 24 hours for the policy to take effect in Teams.
Updated on: 18/06/2024
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